Event Coordinator – Summer Student

Be at the heart of the action in Downtown Sudbury!

Do you have a knack for organization, a can-do attitude, and a passion for bringing events to life? Are you a problem-solver who thrives in a dynamic and engaging environment? The Downtown Sudbury Business Improvement Area (BIA) is seeking an enthusiastic Event Coordinator Intern to join our team for the summer!

This is a fantastic opportunity to gain hands-on experience in event coordination, working directly with partner events and our own Downtown Sudbury initiatives. You’ll be instrumental in ensuring the smooth execution of a variety of activities that make our downtown a vibrant destination for arts, culture, tourism, and hospitality.

What you’ll be doing:

• Partner Events: Serving as the on-site liaison for partner events, ensuring their needs are met and fostering positive relationships.
• Infrastructure: Providing seamless infrastructure access and support for events, ensuring smooth operations.
• Downtown Steward: Maintaining the cleanliness and functionality of street activation infrastructure through daily checks and cleaning.
• Event Execution: Coordinating all aspects of Downtown Sudbury organized events, including set-up, ongoing maintenance, and efficient tear-down.
• On-Site Commander: Ensuring exceptional on-site coordination, clear communication, proactive problem-solving, a focus on safety, and outstanding customer service.
• Schedule: Following a detailed schedule to ensure timely completion of tasks.
• Daily Communicator: Maintaining consistent daily communication with the operations team to provide updates and address any issues.
• Reporting: Providing comprehensive daily reports on event progress and any challenges encountered.
• Issue Navigator: Effectively managing on-site issues as they arise, finding practical and timely solutions.
• Team Player: Reporting directly to the Executive Director and Project Manager, providing regular updates and support.
• Content Contributor: Gathering engaging content (photos, videos, anecdotes) from events for the social media and communications teams.

Who are we looking for?

You are a highly organized, responsible, and proactive individual with excellent communication and interpersonal skills. You possess a strong attention to detail, a knack for problem-solving, and the ability to remain calm and effective under pressure. You are a team player with a positive attitude and a genuine enthusiasm for contributing to the success of Downtown Sudbury events.

Eligibility Requirements (Mandatory for Summer Jobs Program):

To be eligible for these summer internship positions, you must:

• Be between 15 and 30 years of age at the start of the funded position (June 9th, 2025).
• Be a Canadian Citizen, permanent resident, or someone to whom Refugee Status has been granted/conferred.
• Have a valid Social Insurance Number (SIN).
• Please note: International students and those here in Canada on a work, youth, or visitor visa/permit are not eligible for this program.

What’s in it for you?

• Invaluable hands-on experience in event coordination and operations management.
• The opportunity to play a key role in the success of diverse and exciting downtown events.
• Mentorship and guidance from experienced professionals in the events and downtown management sectors.
• The chance to develop your organizational, communication, and problem-solving skills.
• Work in the vibrant atmosphere of Downtown Sudbury!

Details:

Position: Event Coordinator Intern
Duration: June 9th, 2025 to August 15th, 2025
Hours: 35 hours per week
Location: In-person at 115 Larch Street, Sudbury, ON
Ready to be a key player in Downtown Sudbury’s events scene?

If you are an eligible candidate with a passion for events and a drive to make things happen, we encourage you to apply!

To Apply:

Please submit your resume and a cover letter outlining your interest in this position and relevant skills to info@downtownsudbury.com

Application Deadline: May 26th, 2025

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Salary Rate: Unpaid