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Finance Clerk

Finance Clerk

Website Kina Gbezhgomi Child & Family Services


  • Attends training hosted by the supervisor, and following the procedure manuals, and advises supervisor of any changes to the manuals that need to be completed.
  • Participate in professional development and training opportunities to achieve increased competence to keep current with the theory and practice in one’s area of employment.
  • Will act as a representative at Joint Occupational Health and Safety Committee for Finance Site and attend meetings as required.
  • Attend regular Finance Team Meetings, providing input on issues and concerns.
  • Responsible for providing financial, administrative, and clerical services.
  • Ensure that all financial transactions comply with financial policies and procedures.
  • Know the Chart of accounts in the general ledger.
  • Assist in the audit as required and preparation of year-end financial reports.
  • Perform the day-to-day processing of financial transactions to ensure that agency finances are maintained in an effective, up to date and accurate manner.
  • Data entry into the AP, AR, Payroll, Benefits systems, utilizing the data from the forms developed by the Manager following the process as advised by the supervisor, in accordance with the administrator’s needs.
  • Maintain updated paperless vendor files and file numbers.
  • Maintain updated paperless customer file and invoice numbers.
  • Maintain updated Revenue Source files and file numbers.
  • Monitoring payments and expenditures, processing and monitoring receipts and revenues.
  • Preparing and monitoring of the payroll system, AR/AP System, and time management system.
  • Prepare, verify, and process invoices with back up and maintaining of coding payments via AR.
  • Prepare batches of invoices for data entry.
  • Process backup reports after data entry.
  • Verify all purchase orders, incoming statements, invoices, and expense claims for authentication in conjunction with appropriate personnel prior to processing.
  • Establish and maintain a virtual, paperless, vendor file accounts each year for audit purposes.
  • Receive and verify invoices and requisitions for goods and services.
  • Manage the weekly accounts payable cheque run.
  • Complete data entries to process invoices for payment.
  • Record and maintain Accounts Receivables – revenue receipts, including, all cheques.
  • Prepare vendor and cheques for mailing.
  • List all vendor cheques in the logbook.
  • Prepare manual cheques when required.
  • Ensure all approved cheque requisitions are compliant and inputs them into the computer system as per procedure manual and new directives.
  • Maintain listing of accounts receivable and payable.
  • Prepare invoice statements monthly.
  • Prepare and distribute monthly financial reports.
  • Prepare billing statements for the foster care program monthly.
  • Prepare invoices on behalf of the foster care department.
  • Process foster care per-diems related to foster parents and process cheque run for submission of direct deposit and process any supporting documentation and distribute accordingly.
  • Verify the accuracy of expenses and provide up-to date expenditures as they relate to foster children (i.e. reimbursements and payback plan).
  • Responsible for the systematic control and care of all financial accounting client and statistical files and records for the foster care program.
  • Maintain all Foster Parent Reimbursement forms and files.
  • Apply for the annual HST/GST rebate for the agency.
  • Administer employee deductions, benefits, and other payroll related activities.
  • Provide information as required to new employees in relation to deductions and benefits that apply.
  • Providing these services in an effective and efficient manner are accurate and up to date, that staff are paid in a timely and appropriate manner and that vendors and suppliers are paid within established time limits.
  • Ensures RESP are completed.
  • Ensures OCBE are completed.
  • Complete INAC applications for cost sharing monthly and submit quarterly reports.


  • The employee may perform other related duties as required to meet the ongoing needs of the organization.
  • Knowledge and ability to effectively apply “Generally Accepted Accounting Principles” (GAAP) of financial management in accordance with the Canadian Institute of Chartered Accountants (CICA) and/or First Nation Financial Management.
  • Awareness of Generally Accepted Accounting Principles (GAAP) and Employment Standards Act.
  • Working knowledge of CICA standards for “Not for Profit Accounting”.
  • Working knowledge of the Ministry of Community and Family and Children’s Services.
  • Awareness of Child Welfare sector is preferred.
  • Functional familiarity with general ledger, accounts payable, accounts receivable, and payroll procedures and practices.
  • Thorough and/or working knowledge of the agency’s Foster Care Program’s financial policies as they pertain to accounts payable, receivable, and accounting practices.
  • Knowledge of office administration and basic bookkeeping procedures.
  • Knowledge of accounts payable, accounts receivable and maintaining general ledgers.
  • Knowledge of payroll, pension & benefits functions, and procedure’s ability to maintain a high level of accuracy in preparing and entering financial and payroll information.
  • Working knowledge of related financial systems software (e.g. AccPac, Penlieu – Finance Module, Easy Pay for Windows, Microsoft Teams, Zoom, Replicon, Adobe Acrobat Pro DC and Power Business Intelligence.
  • Advanced skills in the use of Microsoft Office software including Excel (spreadsheets, pivot tables), Power Point (graphics), and Word.
  • Ability to work productively with limited supervision and ability to meet deadlines.
  • Reporting requirements, i.e. budgets, quarterly report forms, statistical reports, etc.
  • Strong knowledge of government financial reporting and tax requirements.
  • Highly proficient in the use of computerized financial/accounting systems, previous experience preferred.
  • Due to the sensitive nature of the agency business and client information, confidentiality must be always maintained.
  • Maintain confidentiality concerning financial and employee files.
  • Ensuring accuracy, confidentiality, and safekeeping of agency records.
  • Proven leadership and planning abilities.
  • Ability to work well with other employees from a wide range of department areas.
  • Excellent interpersonal, team building, bookkeeping, analytical, time management and problem-solving skills.
  • Effective verbal and listening, communications, organizational, and computer skills including the ability to operate computerized accounting, spreadsheet and word processing programs, and email at a highly proficient level.
  • Superior financial calculation understanding, knowledge and skills.
  • Participating constructively in the supervision process.
  • Acting in accordance with relevant legislation and Agency Policies and Standards and Procedures.
  • Must be willing to authorize a “Criminal Record Search” and sign a “Declaration Oath of Confidentiality.”
  • Must be willing to carry and agency cell phone, IT equipment, drive agency vehicle as needed.
  • Must be willing to work remotely.
  • Can sit/stand for extended period in front of computer.
  • Must possess a valid driver’s license, have access to a vehicle, provide proof of insurance, provide drivers abstract and be willing to travel.
  • Work a standard work week of 35 hours per week, however, the ability to work flexible hours may be required. The position may require working some overtime hours to attend meetings during specific periods of the Finance Department Peak Cycle Periods such as the Annual Audit, Budget Preparations, and Quarterly Reporting.
  • The employee may be exposed to potentially hazardous environments this may include driving conditions and volatile situations.
  • Understanding role and responsibility in maintaining a safe workplace and preventing workplace injuries.
  • While performing the duties of this job, the “Position” will typically be in an office setting, the delivery of activities likely will be off site.
  • Knowledge of the Kina Gbezhgomi Programs & Services and
  • Personnel Policies and Procedures.
  • Proposing changes within Kina Gbezhgomi Child and Family Services that would improve the quality of service to Anishinabek children, families, and communities.
  • Developing and maintaining respectful cooperative working relationships that will contribute to the integrated, seamless delivery of services to Anishinabek children, families, and communities.
  • Reflecting and interpreting the Agency Vision, Mission and Core Values in his/her own work with enthusiasm and commitment.


  • Must possess knowledge, respect, and sensitivity of the Anishinaabe culture and be committed to helping First Nation families strengthen and achieve a healthy level of well-being.
  • The traditional practices of the Anishinabek will expose staff to wood smoke and the burning of sacred medicines in the workplace

A combination of any 3 or more of the following:

  • Bachelor’s in Business Administration in Accounting
  • Business Administration Accounting Diploma from recognized/accredited College.
  • 3 Year Business Administration/Accounting Diploma: Office Administration & Management from recognized/ accredited College.
  • 2 Year Accounting Diploma from recognized/accredited College.
  • Office and Payroll Administrator Diploma (non-accredited College)


  • Business Administration Certificate
  • Canadian Payroll Association Training: Payroll I & II,
  • Employment Standards, Year-End Procedures and Terminations
  • Computerized Accounting Software Training: Accounts Payable, Payroll and Purchase Orders
  • Microsoft Office Training – Word, Excel, and Access

A combination of any 3 or more of the following:

  • Minimum 6 years’ AR/AP Clerk experience.
  • Minimum 1 year Finance/Accounting Clerk/ Finance Assistant experience.
  • Minimum 3 years’ Payroll Clerk experience.
    Minimum 2 years’ Office Management/ Business Purchasing experience.
  • Minimum 3 years’ Receptionist experience.
  • Minimum 3.5 years’ First Nations Child Welfare Agency experience.
  • Minimum 1 year Bookkeeping experience.
Salary Rate: 49000.00 yearly
Hours Per Week: 35
Start date: 2021-08-10
Phone Number: (705) 370-2100
Contact Name: Human Resources

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