Employment Opportunity:   Operations Coordinator

Salary:  $55,240.72  Annually

How to Apply

 

Submit the following documents as part of your application:

• Resume
• Cover Letter (Include a statement of interest and your suitability for the role).                                                                                                                                                                                                                        

Applications will only be accepted via:

• Email: to Interim Executive Director at dpaquette@nisa.on.ca

Only those selected for an interview will be contacted.

Organizational Overview

NISA/Northern Initiative for Social Action is a peer-based organization grounded in lived experience of mental health and substance use health challenges. which may include one’s own direct experiences or supporting a family member living with these challenges. Our mission is to develop occupational skills, nurture self-confidence, and provide resources for recovery by creating opportunities for members to contribute to their own well-being and that of their community. NISA is strongly committed to employment equity and encourages all qualified applicants to apply.

 

Position Summary

• The Operation Coordinator’s primary role is to direct the effective administrative functions and oversee the daily operations of the Northern Initiative for Social Action (NISA). This position will provide support to the Executive Director by ensuring that the day-to-day financial affairs, personnel administration and building maintenance activities are undertaken in a timely and professional manner. This position reports directly to the Executive Director for overall direction and supervision.

Duties and Responsibilities

Human Resources

• Assumes accountability for developing, implementing and maintaining agency human resources policies and procedures.
• Maintains an up-to-date human resources filing system.
• Assumes accountability for overseeing staff payroll and benefits administration.
• Serves as staff liaison about human resources and staff compensation matters.
• In consultation with the Executive Director, assumes accountability for the development and monitoring of the agency’s annual budget.
• Liaising with the contracted accounting firm to prepare financial statements for the Board of Directors and preparing quarterly reports for funded programs of NISA.

Financial Management

• Assumes accountability for updating and implementing agency financial management policies and procedures.
• Oversee accounts payable and receivable and ensure financial controls and procedures are closely followed.
• Oversee contract development on behalf of the agency with vendors, contractors and suppliers.

Facility Management

• Serve as lead for NISA’s Occupational Health and Safety program.
• Oversee regular building inspection and maintenance activities as required.
• Liaise with external contractors for on-gong cleaning and maintenance of NISA offices.
• Provide technical assistance to NISA staff in consultation with contracted IT company (Sunwire).
• Oversee purchasing of supplies and materials to support efficient daily operations.
• Other duties as assigned by the Executive Director.

Commitment to Professional Development

Responsible for:

• Pursuing ongoing training and skill development aligned with the responsibilities of the role and NISA’s strategic priorities.
• Actively participating in relevant trainings and learning opportunities specific to this role.

Qualifications

Formal Requirements

• Relevant post-secondary education/training in Business Administration, Accounting or Human Resources Management.
• At least 2 years of relevant financial/administration management experience within a human services delivery organization.
• Knowledge of the Employment Standards Act and relevant legislation impacting human resources management practices.
• Knowledge of financial management practices and reporting procedures which are consistent with provincial and federal legislation.

Informal Requirements

• Demonstrated ability to work as part of a management team.
• Excellent skills in planning, organization, and financial management and the ability to implement policies and procedures.
• Ability to establish positive working relationships with agency staff, funders and community partners.

 Equity and Accessibility

NISA is strongly committed to employment equity and reviews each applicant without discrimination due to race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, gender identity, gender expression, age, record of offences, marital status, family status, or disability. Accommodation is available upon request for candidates taking part in all stages of the selection process.

Additional Requirements

• Position involves working on-site in an office setting and moving regularly throughout the building (37.5 hours/week)
• Valid driver’s license and access to a vehicle.

Job Application Screening Form

 

Please complete and attach this form to your application.

Name: _____________________   Date: _______________

Educational Preparation:

 

Language Capacities:

 

• Are you bilingual (English/French)? Yes/No
• Do you speak another language? Yes/No – If yes, specify: ___________

 

Experience and Knowledge:

• Experience supporting senior leadership and/or a Board of Directors? Yes/No
• Human resources experience including  staff supervision, compensation and benefits administration?  Yes/No
• Financial management experience including overseeing payroll, accounts receivable/payable and financial reporting?  Yes/No
• Experience in facility/building maintenance and administration?  Yes/No
• Demonstrated ability to manage multiple priorities and deadlines with strong organizational skills. Yes/No
• Experience using human resources/financial management software programs?  Yes/No
• Knowledge of or experience working in the mental health and substance use health sector, peer support environments, or community-based organizations?  Yes/No

Salary Rate: $55,240.72 Annually